Saturday, February 19

Professionalism: Writing Emails

Last week, I hit reply to an email when I meant to forward it to someone else, accidentally sending my (unwelcomed) thoughts on the subject to the wrong person!   Though I quickly another message attempting to explain (and cover for) myself, I thanked my lucky stars that I didn't send anything worse!
So, to ensure that you don't do this or something worse, here are the top 10 ways to ensure that you are always writing and sending professional emails:

1. Check (and double check) the recipient list.  Like I just said, is there anything worse than realizing you’ve just forwarded your co-worker’s email — with commentary — back to your co-worker herself?! Always double-check the name(s) in the "To" field to make sure your email doesn’t end up in the wrong hands.
2.  Make a little small talk.  Keep it short and sincere, but remember that a few niceties in an email can go a long way. It doesn’t take much time to throw in a comment about the weather or a "Have a great weekend," and it could make your email that much more well-received.

6.  Give the email a clear subject.  Rather than asking your boss a time-sensitive question in an email titled "Re: no subject," give your email a subject line that fits the content. It’s less likely to get lost in the inbox shuffle, and it will be easier for the recipients to refer back to later.
Source: Savvy Sugar

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